Calisto Tasks

Seven status states. Three views. One task hub.

List, board, and calendar over one task set. Subtasks, checklists, photos, signatures, costs, and cross-product routing from Ops, Deals, Assure, and Backstage.

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7 Status States · 3 View Modes · 12 API Endpoints · 5 Task Sources · 200-Task Bulk Ops

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task status states

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view modes

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REST API endpoints

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cross-product task sources

Three View Modes

List. Board. Calendar. One task set.

Sortable list with bulk operations on up to 200 tasks. Kanban board with drag-and-drop status transitions. Monthly calendar with due-date plotting and overdue highlighting.

Filter by status, priority, source, assignee, starred, or due date range. Sort any column. Select up to 200 tasks for bulk complete, assign, delete, or priority change.

TaskStatusPriorityDue

Replace HVAC filter, Unit 4BIn ProgressHighMay 12

Quarterly fire extinguisher checkOpenNormalMay 15

Repair lobby door hingeCompletedUrgentMay 9

Landscape irrigation auditScheduledNormalMay 20

Pool pump maintenancePendingHighMay 14

The Detail Layer

Five tabs per task. Subtasks, checklists, activity, notes.

Recursive subtask hierarchy with interactive checklists and progress bars. Auto-logged activity timeline and threaded notes in a dedicated table.

Tabbed Task Detail

Five tabs per task. Subtasks, checklists, activity, notes.

Each task opens to a tabbed detail view with full metadata, recursive subtask hierarchy, interactive checklists, auto-logged activity, and threaded notes in a dedicated table.

Replace HVAC filter, Unit 4BIn Progress

StatusIn Progress

PriorityHigh

Due DateMay 14, 2026

AssigneeMaria Santos

CategoryWork

RecurrenceWeekly (Mon, Wed)

% Complete65%

Field Capture

Photos. Signatures. Costs. Per-task evidence.

Three capture surfaces on every task. Photo documentation with CDN storage. Canvas-based signatures with forensic audit fields. Itemized expenses across five categories.

Photo Documentation

Multi-photo upload via Calisto Box with CDN delivery. Captions per photo. Lightbox viewer.

Signature Capture

Canvas-based capture. Audit metadata: signedBy, signedAt, strokeCount, duration.

Cost Tracking

Five categories: Labor, Materials, Equipment, Travel, Other. Running totals per task.

Signature Capture

Maria Santos

Signed By

Maria Santos

Signed At

May 14, 11:32

Stroke Count

Duration

3.2s

Cost Summary

Labor2.5 hrs

Materials1 filter unit

EquipmentNone

Team & Platform

Workload by assignee. CSV import. Cross-product routing.

Team view with capacity indicators. Four-step CSV import. Platform API receives tasks from any Calisto app.

Team & Assignment

Workload grouped by assignee. Unassigned queue.

Team view groups tasks by member with status distribution. The unassigned queue surfaces orphan tasks for routing. Assign by name, email, ID, or team.

Workload by Assignee

Tasks grouped per member with status distribution and progress.

Unassigned Queue

Surfaces orphan tasks. Quick-assign without opening each record.

Assignment Methods

By name, user ID, email, or team. API resolves any identifier.

Capacity Visibility

Per-assignee counts with status breakdown. Filter by due date.

Team Workload

Maria Santos

James Park

Ana Lopez

Raj Kumar

Unassigned

CSV Import

Four-step wizard. Auto-mapped columns.

Upload CSV or TSV, auto-map columns to task fields, preview mapped rows, and import with progress tracking. Delimiter detection and field-type validation built in.

Upload

Drop a CSV or TSV. Delimiter auto-detected. Header row toggle.

Map Columns

Auto-mapping matches headers to task fields. Override manually.

Preview

Review mapped rows. Field-type validation flags mismatches.

Import

Confirm and import with real-time progress tracking.

Column Mapping

task_name→subject

status→statusCode

priority→priorityLevel

due→dueDate

assigned_to→assigneeEmail

category→categoryCode

Import 24 rows

Cross-Product Hub

Five task sources. One queue.

Tasks arrive from Ops, Deals, Assure, and Backstage with source attribution and entity linking. The Platform API accepts creation from any Calisto app. Calendar Bus publishes deadlines.

Ops

Workorder → Task → Photo Resolution → Completion

Deals

Deal Closed → Follow-up Task → Assignee Notification

Assure

Inspection Finding → Corrective Task → Evidence Capture

Backstage

Entity Event → Task (uid: entityType:entityId)

Platform API

POST /api/platform/tasks → Source Attribution → Queue

Calendar Bus

Due Date Set → publishTaskDeadline → Calendar Sync

Configuration

Recurrence. Notifications. Categories. Personal scope.

Recurring schedules with interval and day-of-week config. Per-user notification preferences. Six task categories plus custom types. Personal flag for private tasks.

Recurrence Configuration

Daily, weekly, monthly, or yearly intervals. Day-of-week multi-select. Auto-regenerate on completion.

Notification Preferences

Triggers: assignment, due date, comments, status changes. Configurable reminder timing per user.

Task Categories

Six built-in categories: Personal, Work, Health, Learning, Finance, Family. Custom types via taskType field.

Personal Tasks

isPersonal flag hides tasks from team view and cross-product queries. Private to-do within shared infrastructure.

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max tasks per bulk operation

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assignment methods

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task categories

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Calisto apps can POST tasks

Technical Specifications

12 endpoints. 7 status states. Self-hosted infrastructure.

Self-hosted database with circuit breaker and caching. 12 API endpoints plus the cross-app Platform API. File storage via Calisto Box with CDN delivery.

Data Model

7 status states (Open, Completed, Cancelled, Scheduled, Pending, In Progress, Blocked)

3 priority levels (Normal, High, Urgent)

5 task source enums (Ops, Deals, Assure, Backstage, Personal)

6 categories (Personal, Work, Health, Learning, Finance, Family)

Parent/child hierarchy via parentTaskId

Embedded JSON: checklist, costs, signature

Separate tables: task_notes, box_files (scope=task)

API Surface

12 REST endpoints under /api/tasks

Platform API: /api/platform/tasks (cross-app creation)

Bulk endpoint: up to 200 tasks per operation

Soft-delete (statecode flag, not hard delete)

Assignment by name, ID, email, or team

Infrastructure

Self-hosted database with circuit breaker and caching

Rate limiting at the adapter layer

File storage: Calisto Box (cloud storage + CDN)

Auth: Calisto Auth (session-based, multi-tenant)

Calendar integration layer for deadline publishing

Pricing

High-Performance Ops. Zero Monthly Overhead.

Get all 15 Core modules at no monthly cost. You only pay 2% of processed revenue.

Calisto Core

$0/month

+ 2% of revenue

CommitmentNone

UsersUnlimited

Products15 included

Best for: Businesses of any size. Revenue is auto-calculated from POS orders, reservations, folios, and event tickets.

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Tasks

Task management in list, kanban, and calendar views.

Free

Included in Work Free

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