Hospitality and property accounting. Double-entry.
Chart of accounts, journals, fiscal periods, and six hospitality sub-ledgers. Invoices, expenses, owner billing, budgets, bank reconciliation, and 5 Calisto AI surfaces.
Double-entry bookkeeping. Chart of accounts. Period controls.
The general-ledger engine: accounts, journals, transactions, and fiscal periods. Every financial event posts balanced and period-locked.
| Code | Account | Type | Balance |
|---|---|---|---|
| 1000 | Cash and Equivalents | Asset | 142,890 |
| 1200 | Accounts Receivable | Asset | 38,420 |
| 2000 | Accounts Payable | Liability | 21,650 |
| 3000 | Owner Equity | Equity | 89,200 |
| 4000 | Room Revenue | Revenue | 67,340 |
| 5000 | Operating Expenses | Expense | 44,120 |
Six operational ledgers built for hospitality.
City ledger, deposit ledger, trust, broker, folio split, and allowances. Each isolates a receivable class specific to hospitality and property management.
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client components
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API route groups
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operational sub-ledgers
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financial reports + custom builder
City ledger. Deposit ledger. Trust accounting. Broker splits.
Hospitality and property-management sub-ledgers. Each isolates a class of receivable or held-fund with its own reconciliation cycle and collection workflow.
City Ledger
Guest charges posted to house accounts. Collection drafts per corporate payer with aging and balance tracking.
Deposit Ledger
Advance deposits: guest prepayments, group blocks, and event deposits. Balances reconcile against reservations on stay completion or cancellation.
Trust Accounting
Escrow and trust funds isolated from operating accounts. Required in property management and real estate for regulatory compliance.
Broker Accounting
Commission splits between agents, referral partners, and the house. Revenue allocation rules per deal type.
Folio Split
Folio charges allocated across multiple payers: corporate vs. personal, primary guest vs. group. Charge-level splitting.
Allowances
Comps, discounts, and promotional credits applied to guest accounts. Audit trail per allowance with approval chain and reason codes.
Receivables and payables with approval controls.
Invoices and pre-auth on the receivables side, expense approval and payouts on payables. Ops creates, Ledger approves.
Invoices. Receipts. Reminders. Pre-authorization.
The accounts-receivable pipeline: create invoices, issue receipts, schedule automated reminders, and manage payment card pre-authorization holds.
| Description | Amount |
|---|---|
| Room 204 — 3 nights | 1,260.00 |
| F&B charges | 185.40 |
| Spa service | 120.00 |
| Total | 1,565.40 |
Expenses. Approval workflows. Payout management.
The accounts-payable pipeline: expense submission, controller approval queue, expense reporting, and outbound payout execution with configurable statement descriptors.
Owner statements. Billing. Budget variance.
Owner statements, shared-cost billing, and disbursement execution. Actual-vs-budget tracking with period-level variance.
Owner statements. Owner billing. Payout descriptors.
The property-management accounting layer: generate owner statements, bill owners for shared costs, execute disbursements, and split folio revenue between owner and operator.
Budget creation. Actual-vs-budget tracking. Variance.
Multi-budget management with period-level line-item targets, real-time variance calculations, and drill-through to source transactions.
| Category | Budget | Actual | |
|---|---|---|---|
| Housekeeping | 12,000 | 10,840 | |
| Maintenance | 8,500 | 9,120 | |
| F&B supplies | 6,200 | 5,980 | |
| Marketing | 4,000 | 3,200 | |
| Utilities | 3,800 | 4,100 |
Bank reconciliation. AI assistant. Financial reports.
Calisto AI matches statement lines, forecasts cash flow, parses receipts, and answers plain-English queries. Four standard reports plus a custom builder.
Statement matching. Settlement import. AI resolution.
Bank account management, statement reconciliation with match/unmatch workflows, settlement ingestion, and Calisto AI that analyzes discrepancies and proposes resolutions.
CSV/Excel import. AI column mapping. Validation preview.
Data import for accounts, balances, transactions, and vendor records. Calisto AI auto-maps columns from uploaded files. Validation and preview before any data commits.
Data Import
CSV and Excel ingestion for chart of accounts, opening balances, historical transactions, vendor lists, and invoice archives.
AI Column Auto-Map
Calisto AI detects column semantics from uploaded file headers (account codes, amounts, dates, references) and proposes field mappings before import.
Validation & Preview
Validates data types, detects duplicates, flags balance mismatches, and renders a preview. Nothing posts without explicit confirmation.
Plain-English queries. Reconciliation AI. Cash-flow forecasting.
Five Calisto AI surfaces: conversational finance assistant, reconciliation resolver, cash-flow projector, receipt parser, and import column mapper.
2. Maintenance — 28,440
3. F&B supplies — 19,860
Income statement. Balance sheet. Cash flow. Custom.
Standard financial statements plus a custom report builder. Every report drills into source journals, supports comparative periods, and exports to PDF.
Revenue, COGS, gross profit, operating expenses, net income. Filterable by period, entity, and cost center.
Assets, liabilities, equity at a point in time. Comparative periods side-by-side with sub-account roll-up.
Operating, investing, and financing activities. Direct and indirect methods. AI-projected forecast.
Select accounts, date ranges, grouping dimensions, and comparison periods. Export to PDF.
Fiscal compliance. Accounting sync. Separation of duties.
Government e-invoicing, two-way sync to QuickBooks/Xero/Alegra/ContaAzul, and payment webhooks. Architectural enforcement of operational vs. accounting boundaries.
E-invoicing connections. Fiscal documents. Tax authority integration.
Government fiscal compliance layer: connect to e-invoicing systems, generate and submit fiscal documents, and track acceptance status per tax jurisdiction.
Fiscal Connections
Integrations with government e-invoicing and tax-reporting systems. Connection management, credential storage, and submission status tracking.
Fiscal Documents
Electronic fiscal documents (e-invoices, tax receipts, credit notes) in formats required by local tax authorities. Full lifecycle from draft through government acceptance.
Fiscal Settings
Tax jurisdiction, fiscal year alignment, document numbering sequences, and compliance rules per entity.
QuickBooks. Xero. Alegra. ContaAzul. Payment webhooks.
Two-way sync to external accounting suites via Calisto Sync. Payment-processor webhooks auto-post receipts and update invoice status on confirmation.
Ops creates. Ledger approves. Periods lock.
Architectural enforcement: operational teams submit, accounting approves. Period controls prevent retroactive changes. Append-only audit trail on every financial event.
High-Performance Ops. Zero Monthly Overhead.
Get all 15 Core modules at no monthly cost. You only pay 2% of processed revenue.
Ledger
Double-entry accounting, receivables, and bank reconciliation.
Part of Ops Suite
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